Cheapest Office Copier to Lease: Best Low-Cost Options for Small Businesses
You need a copier that prints, copies, scans, and maybe faxes. But you don’t need a $500/month machine that can print a novel every hour. If your office handles fewer than 5,000 pages a month, there are solid options that lease for well under $200 per month.
Here’s where to find the cheapest copiers to lease without ending up with a machine that jams every 50 pages.
What “Cheap” Actually Looks Like in Copier Leasing
Let’s set some real numbers. The cheapest office copiers to lease generally fall into two categories:
Desktop multifunction printers (MFPs): $49 to $99/month. These are smaller machines, usually printing 25 to 35 pages per minute. They sit on a desk or small stand and handle light-duty office work just fine.
Entry-level floor-standing copiers: $125 to $199/month. These are the bigger machines you see in copy rooms. They print 30 to 40 pages per minute and can handle higher volumes without overheating or jamming constantly.
Anything below $49/month is almost always a desktop inkjet or a refurbished machine with questionable reliability. Anything above $199/month is moving into the mid-range category, which is more machine than most small offices need.
Best Budget Copier Models to Lease in 2026
These are the models that consistently show up at the lowest lease rates from dealers across the country.
Konica Minolta bizhub C250i
- Type: Color multifunction, floor-standing
- Speed: 25 ppm
- Typical lease: $135 to $175/month
- Why it’s good: Full color printing and scanning at the lowest price point for a floor-standing machine. Good touchscreen, reliable paper handling.
Sharp MX-C304W
- Type: Color multifunction, desktop
- Speed: 30 ppm
- Typical lease: $89 to $130/month
- Why it’s good: One of the fastest desktop color MFPs available. Compact enough for a small office but fast enough to keep up with moderate workloads.
Ricoh IM C2010
- Type: Color multifunction, floor-standing
- Speed: 20 ppm
- Typical lease: $125 to $165/month
- Why it’s good: Ricoh’s entry-level color MFP with a solid reputation for reliability. Slower than some competitors, but perfectly fine for offices printing under 3,000 pages monthly.
Canon imageRUNNER 1643iF II
- Type: B&W multifunction, desktop
- Speed: 43 ppm
- Typical lease: $69 to $99/month
- Why it’s good: If you don’t need color, this is one of the best deals going. Fast, reliable, and comes from Canon’s extensive dealer network.
Where the Real Costs Hide on Cheap Copier Leases
The monthly lease payment is just part of the picture. Here’s where low-cost leases can end up costing you more than expected.
Per-page overage charges. Most cheap copier leases include a set number of pages per month (often 1,000 to 2,000). Go over that limit and you’ll pay $0.01 to $0.03 per page for B&W and $0.08 to $0.12 per page for color. If you regularly print 4,000 pages on a plan built for 2,000, that overage could add $60 to $100 per month.
Toner not included. Some of the cheapest lease rates don’t include toner or supplies. This can add $30 to $80 per month depending on your volume. Always ask whether supplies are included in the quoted price.
Service response times. Budget leases sometimes come with slower service windows. Instead of a 4-hour response time, you might get next-business-day service. If your copier goes down on a Monday morning, that’s a problem.
For a full breakdown of what can lurk in your contract, see our article on copier lease hidden fees.
How to Get the Lowest Possible Lease Rate
Dealers have flexibility on pricing. Here’s how to push the number as low as it can go.
Get at least 3 quotes. This is the single most effective way to lower your lease rate. When dealers know they’re competing, prices drop 10% to 20% almost immediately.
Choose B&W if you can. Skipping color drops your lease by $50 to $100 per month and cuts per-page costs in half. If you only print color a few times a month, use a separate inkjet for that and keep your main copier B&W.
Go with a 48-month lease. 36-month leases have higher monthly payments. 60-month leases lock you in too long. 48 months hits the sweet spot of affordable payments and reasonable flexibility.
Skip the extras. Fax boards ($15-25/month), extra paper trays ($10-20/month), and staple finishers ($25-40/month) add up fast. Only add what you actually need.
Ask about end-of-quarter deals. Copier dealers and manufacturers have quarterly sales targets. If you’re shopping in March, June, September, or December, you’ll often find better pricing as reps try to hit their numbers.
What Most Guides Miss
Everyone talks about the cheapest machine, but almost nobody talks about these things.
Refurbished copiers can be a goldmine. Some dealers offer certified refurbished machines on lease for 30% to 40% less than new models. These machines have been rebuilt to factory specs and come with full service agreements. A 3-year-old Ricoh or Canon that’s been refurbished will outperform a brand-new budget machine from a no-name brand every time.
Your print volume determines “cheap,” not the sticker price. A $99/month machine with expensive per-page rates can cost more over 4 years than a $175/month machine with cheap per-page rates. The real calculation is: (monthly lease x term) + (average monthly pages x per-page cost x term). Do this math before you sign anything.
Negotiating the buyout is just as important. At the end of a cheap lease, some vendors charge a $1 buyout (great) while others charge fair market value, which can be $1,000 to $3,000 (not great). Lock in a $1 buyout at signing if you think you might want to keep the machine. Learn more about what happens when your term ends in our guide to copier lease early termination fees.
Bottom Line: What You Should Expect to Pay
For a small office printing under 5,000 pages per month, here’s what a good deal looks like in 2026:
- B&W desktop MFP: $49 to $99/month, all-in
- Color desktop MFP: $89 to $140/month, all-in
- Color floor-standing MFP: $135 to $199/month, all-in
“All-in” means the lease payment, toner, service, and a reasonable page allotment. If a dealer quotes you these numbers and everything’s included, you’re getting a fair price.
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